Office Manager

Are you ready to embark on an exciting journey with Coreso, a dynamic and fast-paced company at the forefront of the European energy landscape? As a Regional Coordination Center (RCC), Coreso plays a crucial role in coordinating high-voltage electricity flows for European Transmission System Operators (TSOs), ensuring the security of electricity supply on a regional basis.

Let us give you a preview of your future mission!

The Office Manager ensures Coreso’s workplace operates smoothly each day so employees can focus fully on delivering our operational mission. The role combines hospitality, facilities coordination and structured administration. This ranges from reception and meeting room readiness to stocked kitchens, catering orders, access management (badges, visitors), parking management, supplier follow-up, and swift resolution of building issues and incidents. The workplace remains orderly, resources are available when needed, and visitors receive a professional and welcoming first impression.

Beyond daily continuity, the Office Manager plays an active role in improving how the workplace supports people. This includes coordinating small-scale projects, optimising the use of digital tools, refining processes, and implementing practical enhancements in collaboration with People & Culture, Finance, Communications, and the prevention advisor. By managing suppliers effectively, following up on contracts and service levels, and embedding simple safety, ergonomics, compliance and sustainability measures, the role ensures the workplace evolves in step with organisational needs.

Looking ahead, the Office Manager anticipates peaks, events, and changes in team composition, planning proactively to keep the workplace ready for new demands. This includes supporting workspace planning and office setup for newcomers and team changes. Through reliable organisation, service-oriented communication, and coordination between internal and external partners, the role strengthens operational efficiency, supports business continuity, builds trust, and delivers a consistent employee experience that contributes to Coreso’s long-term growth.

Workplace & Facility Operations

• Manage office supplies, define needs and monitor inventory levels, ensure cost-effective sourcing.
• Conduct regular office walkthroughs to ensure cleanliness and proper state of shared areas, plants and meeting rooms.
• Act as Single Point of Contact with suppliers, contractors, and the building manager for maintenance, repairs, upgrades and incident follow-up.
• Supervise cleaning services and define a clear and comprehensive scope of work.
• Organize mail dispatching, registered mail and implement a dedicated mail corner.
• Propose improvements to the overall meeting rooms booking system.
• Create and maintain a list of parking spaces and internal cars’ license plates.
• Manage access badges, keys and coordinate visitor access in line with building and internal procedures.
• Support onboarding and offboarding logistics (workspace readiness, access, parking, materials).
• Build and maintain a Facility Services database with all supplier information, contracts, clear procedures and calendar for recurring interventions.
• Use Jira for internal Service Desk requests related to office and facilities.
• Monitor service performance and proactively suggest enhancements.
• Ensure Facility Budget compliance and actively identify cost-saving opportunities.
• Support implementation of basic health, safety and ergonomics measures in coordination with the prevention advisor.

Catering & Events Support

• Manage catering orders, logistics, suppliers and budget.
• Define clear ordering procedures per supplier.
• Support company events in collaboration with the Communication team.
• Coordinate employee, visitor gifts and newcomer packages in cooperation with People & Culture.
• Communicate important messages to the concerned in a timely manner.

What are we looking for?

• Proven experience in office management, facilities and operations.
• Hands-on and highly organized.
• Cost-aware and proactive.
• Strong communication skills in English. Fluency in French and / or Dutch is an asset.
• Ability to work independently and be physically present in the office.